DEADLINE FOR FILING IS - DECEMBER 1ST OF ANY YEAR
Written notification of intent to run for a position on the TASBO Board must reach the TASBO Headquarters Office by 5:00 p.m. on December 1st of the year preceding the election. In the event December 1st occurs on a Saturday or Sunday, the deadline will be extended to 5:00p.m. on Monday following December 1st.
ELECTION OF OFFICERS AND DIRECTORS
Eligibility Rules
CANDIDATE FOR DIRECTOR
Candidates must have been an active member of TASBO for at least three years.
Candidates must have attended two of the last three Annual Conferences prior to the filing deadline.
Candidates must comply with rules and regulations as prescribed by the Board of Directors to be eligible for election.
Candidates are required to submit a letter to TASBO from:
a) their Superintendent (or Chief Executive Officer) and/or President of the Board of Trustees (or Board of Directors), or
b) their immediate supervisor and/or President of the Board of Trustees (or Board of Directors), or
c) if the candidate is retired, from a former member of the TASBO Board of Directors indicating support and approval of the time and effort required to be a member of the Board of Directors.
CANDIDATE FOR VICE PRESIDENT
Any member who has served one elected term as director is eligible to be elected to the office of the Vice-President or President-Elect.
Candidates are required to submit a letter to TASBO from their Superintendent (or Chief Executive Officer) and/or Board of Trustees (or Board of Directors) indicating support and approval of the time and effort required to be a member of the Board of Directors.
NOMINATION RULES
Eligible members of TASBO may be nominated for the position of Director or Vice-President by submitting written notification to TASBO headquarters of intent to run for position. (see guidelines below under Written Notification of Intent.)
WRITTEN NOTIFICATION OF INTENT
Candidate’s written notification of intent to run for a position on the TASBO Board must reach the TASBO Headquarters Office by December 1st by 5:00 p.m. of the year preceding the election. . In the event December 1st occurs on a Saturday or Sunday, the deadline will be extended to 5:00 p.m. on Monday following December 1st.The following items must be included with the notification of intent.
The following information regarding the candidate:
Professional Activities
Leadership activities in TASBO
Leadership in TASBO affiliates
Memberships in other professional organizations
Publications
Research activities
Other professional activities
Education and Training
Community and special activities
Distinguished honors
Employment Record
Duties of present position
Personal data status, children, etc.
Marital status, children, etc.
Fraternal and service club affiliations
Other affiliations and leadership
A copy of the one-page information sheet must be forwarded to the Executive Director to be used in the TASBO Report newsletter. Upon review of qualifications as set forth in Section 8. of the TASBO Constitution & By-Laws, regarding the Election Rules, the TASBO Executive Director shall notify the candidate of receipt of intent to run for the board. This notification shall be by email, with return reply required. If disapproved because of qualifications the notification will set forth the reasons.
A statement of philosophy about TASBO and the commitments of the candidate.
Candidates are required to submit a letter to TASBO from:
a) their Superintendent (or Chief Executive Officer) and/or President of the Board of Trustees (or Board of Directors), or
b) their immediate supervisor and/or President of the Board of Trustees ( or Board of Directors), or
c) if the candidate is retired, from a former member of the TASBO Board of Directors indicating support and approval of the time and effort required to be a member of the Board of Directors
A 3 x 5 professional head shot photograph. The photograph will not be returned. Candidates will be publicized in TASBO Reports and at the Annual Conference by a handout brochure that will be distributed at the registration desk and to the membership in attendance at the First General Session of the Annual Conference.
Election Rules
Annual Conference Rules
All attendees must be registered and wear their identification badges at all sessions.
All resolutions must be brought to the First General Session assembly after approval by the Board of Directors.
No nomination speeches will be made.
The introduction of the candidates shall be held during the First General Session.
Vote will be by paper or electronic ballots with all officers and candidates on one ballot. The Board may declare each unopposed candidate elected to the office without the necessity of conducting an election. The Board may make this declaration upon receipt of certification from the Executive Director that the candidates are unopposed.
Only active, life, and retired members of TASBO who are registered for the annual conference or certification classes at the current annual meeting are eligible to vote.
Candidates’ names will be listed on paper ballots in order established by drawing places by the candidates.
Only active, life, and retired members wearing official TASBO voting membership (name) badges shall be given ballots. The name badges will be punched by an Election Worker at the time the ballot is cast.
The Election Workers located at voting stations, will have each qualified voting member sign his or her name on an appropriate record sheet. The purpose of this action is to correlate the number of signatures with votes cast and to record those voting members who actually cast their votes. The record sheets containing signatures are to be turned over to the Election Judge for tallying. He/She will submit the tallied list to the President of the Association.
When possible, the President and the Executive Director will select an Election Judge and Election Workers from a list of past members of the Board of Directors. The Election Judge and Election Workers will be active or life members.
Each candidate may have a poll watcher at each voting station. Such poll watchers must present a letter signed by the candidate to an Election Worker at the voting station qualifying him/her to perform in that capacity.
The candidate(s) receiving the highest number of votes will be declared elected.
In the event of a tie, the winner will be determined by the flip of a coin or drawing of lots.
Early voting shall be conducted on the days certification classes are held at the annual conference unless certification classes are held after the general voting is complete.
No ballots will be counted until the official closing time for the election.
PRE-MEETING ACTIVITY
No articles from candidates for Director or Vice-President can be published in TASBO Reports after August 1 of the year preceding the election.
A candidate’s campaign may begin only after he/she has complied with election rules and been notified by TASBO’s Executive Director of eligibility.
ANNUAL MEETING CAMPAIGN ACTIVITY
Candidates may seek the support of the appropriate regional TASBO affiliate group and/or research committee.
Mailing of campaign literature is prohibited, and email is considered to be mail in interpreting this policy.
Hospitality functions set up for the purpose of supporting a candidate for director or officer are prohibited.
No posters or signs of any type supporting the candidacy of any individual may be displayed in any Annual Meeting facility including hotel lobbies, meeting room,hospitality suites, etc. The intent of this rule is the absolute prohibition of campaign posters and signs.
Badges, buttons and gadgets supporting the candidacy of any individual for the position of director or officer are prohibited.
Campaign speeches are prohibited.
Violation of the election rules may disqualify candidates. The final decision regarding disqualification will rest with the TASBO Board of Directors.
PROCESS FOR FILLING OFFICER AND DIRECTOR VACANCIES
1. If there is a vacancy in the position of President, the President-Elect will move to the position of President. In the event that the President–Elect position is also vacant, the Vice-President would move to the position of President. If there is a vacancy in the position of President-Elect, the Vice-President would move to the position of President-Elect. If there is a vacancy in both the President-Elect and Vice-President positions, qualifying candidates may file necessary documents to run for an officer’s position. The two candidates receiving the highest number of votes will be elected to fill these positions, i.e. the candidate with the most votes will be named as President-Elect and the candidate with the second highest number of votes will be named Vice-President. In the event of a tie vote, the winner will be determined by drawing lots.
2. If current Board members are elected to officers’ positions, the candidates with the highest number of votes will fill the 3-year directors’ positions and the candidates with the next highest number of votes will be named to fill the unexpired terms of directors who were elected to fill officers’ positions.
FAILURE TO COMPLY WITH RULES
The election procedure is based on the premise that all candidates and their supporters are absolutely sincere in wishing to follow the election rules. Indeed, violation of the rules usually has an adverse rather that a helpful result to the candidate. The TASBO Board of Directors shall have the responsibility to review these rules to ascertain that each candidate has followed them. Violations of the election rules observed by or reported to a member of the Board shall be reported to the TASBO Executive Committee. The Executive Committee is composed of the officers of the Board—President, President-Elect, Vice-President, Past President, and Executive Director. The Executive Committee of the Board shall immediately advise the candidate and his/her supporters to cease such violation immediately. Failure of the candidate to comply will result in the violation procedure as outlined below being implemented. Failure of the candidate or the candidate’s supporters to comply is to be reported in writing along with supportive evidence to the president of the Association. This report will be considered a formal protest. A formal protest may be filed by any voting member of TASBO who becomes aware of violations of the election rules.
Upon receipt of the formal protest by the president, he/she shall, as soon as practical, and prior to the election if possible, or certification of the election, call the Board of Directors into session.
