A look at three scenarios surrounding GASB 87 Leases implementation.
Most of the questions we have received during GASB 87 Leases implementation have revolved around the following three scenarios:
- Lease started in a prior fiscal year and extends past the fiscal year of implementation
- Lease started in a prior fiscal year and ends during the fiscal year of implementation
- Lease initiated in the fiscal year of implementation
School districts need to know which general ledger accounts to use and the resulting effect on their budget. While there are many factors to consider, understanding these three basic scenarios should provide a solid foundation for the year of implementation and future years. You can complete these adjustments even without a complex calculation that includes terms that are new to many of us (incremental borrowing rate, net present value of future lease payments, lease liability, right-to-use asset, etc.).
We will assume the entity below is a school district operating in fiscal year 2022 that has not made any adjustments related to GASB 87 Leases as of today.
Note: As of the date of this article, the Texas Education Agency (TEA) is in the process of updating the Financial Accountability System Resource Guide (FASRG) for GASB 87 Leases. We are using account codes recommended by the during a presentation by TEA at the Accounting & Finance Academy on November 4, 2021.
Lease #1: Lease started in a prior fiscal year and extends past the fiscal year of implementation
Reclassify the lease payments to function 71 between objects 6512 (principal) and 6522 (interest).
Ultimately, your base lease payments will be moved from their current function, function 11 in the example above, to function 71. You can easily calculate this amount even if you have not calculated the lease liability and the split between principal and interest.
Lease #2: Lease started in a prior fiscal year and ends during the fiscal year of implementation
Today is your lucky day. This lease is a short-term lease. Buy a lotto ticket!
GASB Implementation Guide No. 2021-1, Implementation Guidance Update - 2021
4.22. Q—A government implements Statement 87 at the beginning of its fiscal year on July 1, 2021, and does not present prior periods in its financial statements. At that time, the government has a lease in place that started January 1, 2019, and ends December 31, 2021. The lease does not contain any options to extend. At the initial implementation date, should the lease be considered a short-term lease?
A—Yes. Paragraph 94 of Statement 87 states that “leases should be recognized and measured using the facts and circumstances that existed at the beginning of the period of implementation. If applied to earlier periods, leases should be recognized and measured using the facts and circumstances that existed at the beginning of the earliest period restated.” For leases that are already in effect at transition, a government should consider the beginning of the period of implementation or the beginning of the earliest period restated, whichever is earlier, as the commencement of the lease term, even if the actual lease started before that date. Therefore, in this example, because prior periods are not presented, the maximum possible term at the commencement of the lease term (that is, the date the Statement is first implemented) is six months, and the lease should be reported as a short-term lease.
Lease #3: Lease initiated in the fiscal year of implementation
Remember that lease that ended in Scenario 2? Well your boss still wanted copiers at the office so a new agreement was executed. A copy of the agreement couldn’t be made because the old copiers were jammed again. Let’s hope you hit on that lotto ticket.
In a governmental fund, the initiation of the lease would be recorded as capital outlay and an other financing source.
Note: Use the appropriate function relevant to the transaction and object 6651 when leasing a building.
From this point forward, you should record all scheduled payments on the lease to function 71. Note that this transaction will also trigger the need for a budget amendment.
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